Guide to Install Quickbooks database server manager

Quickbooks has opened majestic boundaries in the field of accounting. The high demand for the accounting requirements is easily fulfilled by this behemoth software. Quickbooks database server manager is another fantastic tool from Quickbooks, this additional software allows users to take complete advantage of the multi-user mode. In this article, you will learn how to make full use of the QuickBooks database server manager. You will see every detail about this tool including QuickBooks database server manager update, Installing the QuickBooks database server manager, and much more. So, stick around till the end to grasp everything.

Lately, Quickbooks is used by huge multinational organizations, small and medium-sized enterprises, and even sole proprietors for conducting daily financial dealings. The latest version of Quickbooks has everything that is required by a modern accounting-based organization.

So, without any further delay let’s jump onto the main concerns of Quickbooks Database Server Manager. First things first, It is time for us to see what the Quickbooks Database Server actually is.

Quickbooks Database Server Manager in a nutshell

Quickbooks Datbase server Manger

The Quickbooks Database Server Manager is a tool that allows Quickbooks users to configure the server of Quickbooks in multi-user access mode. The Quickbooks Database Server develops the .ND network data file for the Quickbooks company files. The Database Server Manager is also known as QuickBooks’ very own Database management software. This magnificent tool makes life easy because it creates the network data files for the company files without any hassle that too in just a matter of time.

This software is also vital if you want to use multiple versions of Quickbooks Desktop software. This means the user will not be able to use the multi-user mode without this very piece of software. Now, you can imagine how flabergasting the QuickBooks database server manager is, it is a complete package for numerous purposes.

These are the things that this tool can do:

  • This tool can scan the company files in order to perform smoothly with the multi-user mode.
  • It can automatically detect the company files by scanning the local storage device.

There is one thing that you can make use of while installing this software. You will get performance if you save the tool at the destination where your company files. This will boost the experience and will provide a premium level of performance to you.

Pre-Requisites To Be Followed Before Installation

  • This software produces and stores the network files data in the host computer. If you want to use multiple versions of Quickbooks then you will have to install both versions of Database Server Manager.
  • When you install the multiple versions of Quickbooks Database Server Manager then you will only give the processes of multiple versions. It will never give you multiple versions of the software.
  • It will be best if you install the versions of this tool in descending chronological order. This means you have to install this tool in the order of oldest to the newest.
  • You will have to make sure that all the services that run in the windows interface are mentioned in the QuickBooks DBXX.
  • Whenever you add a new version of Quickbooks a new user is also created if you have this tool.

Quickbooks Database Server Manager Installation

We vividly talked about What Quickbooks Database Server Manager is and what it’s tremendous features are. Now, it’s time to talk about how we Install the QuickBooks database server manager. Without any further delay let’s jump straight into it.

quickbooks database server manager updates

  1. The very first step obviously is to download the Quickbooks Database Server Manager setup from Intuit’s official website.
  2. After the download of the setup, you have to right-click on the wizard and start the installation.
  3. You will have to shut down all the programs and applications that are running in the background.
  4. In the installation window, first, you will have to click on Next.
  5. Now, the terms and conditions window will appear. You have to read all the terms and conditions carefully and if you agree to them then hit the I agree to the terms and license agreement button. You can only proceed further if you do so, otherwise, your installation will end here.
  6. After doing that you have to click on Next. 
  7. You now have to choose the Custom or Network options. 
  8. Now comes the time for you to select the installation type.
  9. Choose I’ll be using QuickBooks on this computer And I’ll be storing if you wish to run the program in your system.
  10. Choose I will not be using QuickBooks on this computer only if you wish to store the data on the current computer.
  11. The user has to press the yes button and later grant access.
  12. You have to fill in your License number and Product number respectively.
  13. You just follow the instructional installation window to finish the installation process.
  14. When the installation is completed you have to conduct the necessary steps to set the Database Manager up.

How to update Quickbooks Database Server Manager?

We have learned how to download and install the tool. That is not enough though. Once you have installed this tool you will also have to update it at certain intervals. This will give you the optimum performance. So, let’s have a look at how to update the Quickbooks Server Manager.

quickbooks database server

  • At the start, you have to download the latest version of the software.
  • Once the installation is complete you will have to reboot your system. It is vital to reboot your computer.
  • When the servers get updated on the workstations a message will appear on your screen stating Company File needs to get updated to work in the system’s version of QuickBooks Desktop.
  • The updates are capable of modifying the data in your company files. So you will get a message to create a backup of your data.
  • Now you can open the company files after completing the said process.

Usage Of Quickbooks Database Server Manager

It can perform these tasks:

  • This tool can scan the company files in order to perform smoothly with the multi-user mode.
  • It can automatically detect the company files by scanning the local storage device.

 Install quickbooks database server manager

That was a quick nutshell on how this great software works. Let’s see each step in full detail.

Step: 1 Launch Quickbooks Database Server Manager

The very step is to open the software and here is how to do it.

  • Go to the start menu.
  • Search for Quickbooks.
  • Open Quickbooks and you will find Quickbooks Database Server Manager.
  • Just open it from there.

database server manager stopped

Step: 2 Scan the company files

quickbooks database server manager

The company files that are stored on the server have to be scanned in order for the other users to get access to it. To do this you have to perform the following:

  • You have to open the tool.
  • After it gets launched you will see a tab named Scan folders.
  • Click on this tab and now you have to search for the folder in which the company files are situated. If you don’t know where these files are then you have to scan the entire disk.
  • Finally, click on the scan option and you will see the files that are being scanned in the display section.

When the scan gets completed all the company files will be configured and can be accessed in the multi-user access mode.

Step: 3 Add Folder 

quickbooks database server manager updates

You just have to click on the add folder button and then you will have to select the folder that you wish to add in there. The same folder which contains the Quickbooks Company files.

Step: 4 Remove Folder

quickbooks database server manager

You can remove any folder that has been added using the remove folder button on the window.

Step: 5 Scan button

Quickbooks Database Server Manager

Click on the scan button to scan the folder and after the scanning is complete you will see a full list of company files that are on that particular folder.

Step: 6 The monitored Drive

  • While adding new company files you can make use of the Monitored Drive Feature. This will help in keeping your Quickbooks Database Server Manager updated.
  • Initially, open Quickbooks and then open the Quickbooks Database Server Manager.
  • Now, you have to open the tab named Monitored Drive.
  • Click on Remove and Rename. After that click on Select for all the local drives that you want to be monitored.

local drives

Salient features of Quickbooks Database Server Manager

This tool has a number of features and all these make it a competent and majestic tool. We will talk about each feature in detail so that you can understand the proper functioning of this tremendous tool. Also, these are not that hard to grasp either – so, let’s have a close look at them.

Database Server

A broad list of the users who have logged into the server and the users who create company files.

The status that portrays the services. All the service files are required to be performing when the server is hosting the company files. quickbooks database server


To update the tool you have to open it and then go to updates. After that just follow the instructions to complete the update. You can also take full advantage of the QuickBooks database server manager update using this method.

quickbooks database server update


To get the information on the system on which this tool has been installed you have to search the system in the start menu and then click on it. Check out the system information to find out the same.

Quickbooks Server


In this article, we have discussed every possible feature of this tool and we have also described how to download and install it. We hope that we could help you out in kicking out your queries. Do check out our other awesome articles to learn how to update Quickbooks.

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