QuickBooks Audit Trail Turn Off: Remove The Audit Data Easily [Guide]

Quickbooks Audit Trail Turn Off Service is basically to get away from the audit trail in a Quickbooks file. This can decrease the scale size of the file by a maximum of 30-50% and thereby speeding up the information file. This service will also remove entries under the Voiced or Deleted Transactions outline and Detail reports. Let us now see how the Turn Off Audit trail in QuickBooks works?

Quickbooks Audit Trail: Introduction

Quickbooks Audit Trail

Quickbooks has an inside Audit path to keep all the changes created within the record. This is an astonishing tool for Accountants and Bookkeeping managers to track the users who have created changes to the transactions and different info. such as amounts, etc. However, due to the variety of transactions increasing in every record, the audit trail grows and further increases the scale of a Quickbooks record

Turn Off Audit trail in QuickBooks 2018 scales back the size of the data file and boosts Quickbooks. It is just a tool used to get rid of the audit trail once giving back data files to the government or other agencies like the federal agency, CRA, etc. at times of data audits. 

Effect of Turn Off Audit Trail in Quickbooks 2016

Well, just like every myth, this does not stand true to its words. On the contrary, turning off the Audit trail aids in keeping a low file size coupled with better performance of Quickbooks.

How does it work?

We will now have a detailed look into the working of the Audit Trail.

QuickBooks Audit Trail Working: Explained

QuickBooks Audit Trail Working

QuickBooks online keeps the log of every monetary group action as it is added, modified, or deleted. The Audit Log is an audit path that allows you to see accurately what modifications are done, and who did them. This is an astonishing tool for Accountants and Bookkeeping managers to track the users who have created changes to the transactions and different info. such as amounts, etc.

Other things to understand with respect to the Audit Trail.

  • To access it, you need to have full access to rights.
  • For audit and security reasons, you will not be able to switch it off.
  • You can make use of the Audit Log to track changes created to multiple or private transactions. The data you will find contains:
  • The date of the amendment.
  • The username who created the amendment earlier.
  • Type of amendment or event.
  • The client name or merchandiser related to the amendment and also any original group action date and quantity.

In addition, for other transactions or events, you can choose to read under the History column to access the Audit History, categorization changes to private group actions and events.

More to Read: QuickBooks Auto Data Recovery. 

Audit Trail Reports: How to Run?

Run Audit Trail Reports

To run the Audit Trail reports, you need to carry out these given instructions:

  • Firstly, navigate to Reports.
  • Now, tap on the option Accountant & Taxes.
  • Here, you will get these two reports.
  1. Report 1: Audit Trail
  2. Report 2: Voided/Deleted Transactions Summary or Detail

Benefits of an Audit Trail Report

One of the mainstream problems that accountants and bookkeepers generally experience is trying to find the lost or historical transactions. At times, there are many situations that can arise when you enter any specific transactions, however, you cannot seek it out in the accounts chart or the other company files.

Audit trail report gives the fingerprint of every single operation recorded in the QuickBooks Desktop. Through the Audit Trail Report, you can simply check all the modified transactions, general entries, removed transactions, and also voided transactions.

You might also like, Methods To Resolve Quickbooks Error 3371 Status Code 11118.

Disadvantages of the Audit Trail Report 

With the transactions increasing in a record, the audit trail expands by an element of two, thereby expanding the dimensions of a QBs record, and slows down the Quickbooks significantly.

What Does the Audit Trail Removal Do?

Audit Trail Removal work operations

Deleting the audit data restores the data file size and accelerates QuickBooks. The turn-off audit trail in the QuickBooks 2016 service aids in getting rid of the audit trail from a QBs record. This may bring back the size of the data file by a maximum of 30-50% of its size and boost up the information file. This service will also eliminate entries within the Voiced/Deleted Transactions outline and Detail reports. It’s additionally usually required to get rid of the audit trail once giving back data files to the government or other agencies like the federal agency, CRA, etc. at times of data audits.

Removing the audit trail data causes no effect on Quickbooks; rather it assists in maintaining a compatible file size and better performance in Quickbooks. This Audit Trail service works for Quickbooks U.S., UK, AU, NZ, and Canada knowledge files.

Process to Remove the Quickbooks Audit Trail

Condense the Files

  • The initial step is to access the Quickbooks Desktop program.
  • Now, go for the Utilities option.
  • It is now time to select either the option Clean-up company data or the option Condense data. It totally depends on the QuickBooks Desktop version you are using.
  • Moving on, you need to choose the range of the data from the time you want to clear out the audit trail.
  • Further, you will have to check and mark all the boxes that come up on the screen.
  • Lastly, start the clean-up process.

Note: You can also conduct the same process as above to clear out the Audit Data in the Quickbooks Enterprise for Mac.

To Wrap Up

This post deals with all the information related to QuickBooks Audit Trail turn off and hope our content is proved to be worthy enough for you. It has been a pleasure serving you and you must have found the content that you came for. Finally, let us shake hands and we thank you for visiting us. For any more assistance, do not hesitate to visit us again. We are always happy to help you.   

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